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Organizing and managing your daily round of responsibilities can be challenging for small business owners. If you often find yourself stressed and overworked, learning new task management skills and implementing helpful tools could make a big difference in your ability to manage your time more effectively. Here are five solid strategies for task and time management for small business owners, presented below by Mr. Robertson’s Corner.
Take Advantage of Available Tools
As a small business owner, you have access to a wealth of tools designed to streamline and manage many of your regular tasks. Some of the most useful business apps focus on accounting tasks:
• Apps like QuickBooks Time can provide accurate tracking of employee timesheets, time worked by a specific employee, and time dedicated to a project. Time tracking is a must for managing payroll, timesheets, and personnel management tasks much more easily and effectively.
• TechRadar recommends the free app RescueTime, which offers insights into how you use your personal time. If you've ever wondered exactly how much time you spend browsing websites or talking on the phone, RescueTime can provide you with the actionable information necessary to adjust your behaviors and provide you with more free time at home and on the job.
Choosing apps that work with mobile phones, integrate with your existing systems, and offer real-time reporting for faster response times will help you achieve more on behalf of your company while saving some free time for yourself.
Pick and choose which tasks to automate to ensure the most effective use of your time and money. One of the best places to start is with repetitive accounting and administrative tasks. In 2017, CPA Practice Advisor found that, on average, small businesses spend 120 days each year managing bookkeeping and administrative tasks. Software packages that automate some or all of these tasks can be a good investment for your company.
Delegate Tasks Where Appropriate
Many managers and small business owners are afraid to delegate or outsource tasks. Letting go of some responsibilities by delegating them to your staff members or outside firms is essential to avoid burnout and stress. Tasks that can often be delegated to others include:
• Enlisting the help of a formation service can help you to create an LLC for your company more efficiently. These specialty firms have the experience and in-depth knowledge necessary to navigate the legalities quickly and effectively. Just make sure you look up accurate LLC Wisconsin information so you understand the guidelines.
• Jobs that have clear, easy-to-understand parameters or that are repetitive in nature can safely be delegated to staff members.
• Tasks that serve an educational purpose may include seminars, webinars, and online courses. By assigning these opportunities to key staff members, you can build a team of highly qualified individuals.
Plan for Downtime
It's easy to remember to plan for upcoming project deadlines and other work-related tasks. Setting aside time for yourself is also important to stay focused and achieve the best results. Bloomberg touts the Pomodoro Technique, which breaks up time and tasks into manageable segments with breaks in between. Planning for 50 minutes of work punctuated by 10-minute breaks can often allow you to be more productive and focused.
Prioritize Top Tasks
Not all tasks are equally important. Categorizing each activity according to its urgency and profit potential can allow you to put first things first for your small business. This can add up to increased revenues for your company in the competitive marketplace. Learning to manage your time and tasks more effectively isn't an overnight process. Working to implement these strategies can help you do more and achieve more every day.